Annual reporting

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Licence holders must provide the Labour Hire Authority (LHA) with information about their labour hire activities every 12 months, to comply with their obligations under the Labour Hire Licensing Act 2018 (Vic).

Annual reports provide LHA with up-to-date information about the business, including:

  • business address and identity of relevant persons
  • turnover and operational information
  • compliance performance, including whether relevant persons remain fit and proper and compliant with their legal obligations.

Under labour hire law changes from 1 June 2026, new information is being collected through annual reports. For more on these changes, visit Labour hire law changes 2026.

Depending on your business and individual circumstances, your annual report may need to include:

  • declarations that the licence holder is compliant with an expanded list of relevant laws, and is financially viable
  • tax and superannuation information relating to independent contractors
  • evidence of approval to engage apprentices or trainees from VRQA, if relevant
  • a declaration as to whether payments to workers were made in cash
  • details of any deductions made from worker payments for accommodation, meals or transport, and the addresses of any accommodation provided to workers.

As with all information you provide to LHA, it is important that your annual report is complete and correct. Providing false or misleading information to LHA may constitute a criminal offence that may result in licence cancellation, prosecution and significant individual penalties.

Before you start

Through your annual report, LHA assesses the capacity of your business, and its decision-makers, to comply with the Labour Hire Licensing Act 2018 (Vic).

To support this assessment, you need to provide a range of information and declarations in your annual report, as your business’s ‘nominated officer’.

As the nominated officer, you will receive an email asking you to log into your Labour Hire Licensing Online (LHLO) portal account when it is time to complete your annual report.

Labour hire providers have 28 days from the end of each reporting period to lodge their report. Your annual report due date can be found in your LHLO account.

If you have any problems lodging your report on time, please contact LHA directly before your reporting period ends to discuss your individual circumstances.

Your annual report will cover the previous 12-month period. For example, if your licence commenced on 2 April 2026, your annual report will be due on 2 April 2027, and you will report on the period from 2 April 2026 to 2 April 2027.

You will complete the annual report via the LHLO portal – you do not need to print anything.

For help you can refer to the lodging an annual report guide.

Information and documents required

This section outlines the information you will need to provide in your annual report.

Annual reporting involves a business’s nominated officer answering questions regarding their labour hire activities over the past 12 months.

This information enables LHA to assess the capacity of your business, and its decision-makers, to comply with the Labour Hire Licensing Act 2018 (Vic).

If you have a specific condition on your licence that requires you to provide additional information annually, you will be required to upload that information.

It is important that the information you provide is clear, complete and correct. Non-compliance with annual reporting obligations may result in licensing action such as conditions being imposed, licence suspension or cancellation. Significant penalties also apply for providing false or misleading information to LHA.

To submit your annual report, you will need to declare that during the reporting period:

  • all relevant persons were fit and proper
  • the business complied with all relevant laws
  • the business is financially viable
  • all reasonable inquiries have been made about the information provided.

Licences and registrations

You will need to provide information, and relevant documents, relating to your business’s existing licences and registrations.

This includes information on whether your business is registered with:

  • the Australian Taxation Office for Goods and Services Tax (GST), Pay As You Go (PAYG) withholding and Fringe Benefits Tax (FBT)
  • the State Revenue Office (SRO) for payroll tax
  • WorkSafe Victoria for WorkCover (supply Certificate of Currency, if applicable)

You must also provide information about whether your business was recognised as a Group Training Organisation, and if you employed apprentices

Worker information

You will need to provide information about the workers your business supplied to hosts during the 12-month reporting period, including:

  • the industries you operated in
  • the approximate number of workers (see the Worker Numbers page for more details)
  • whether you provided accommodation or transport as part of your service

You will also need to tell us about any workers on visas, and the specific industrial instruments – such as modern awards or enterprise agreements – that covered your workers. For enterprise agreements, you will need to confirm whether the agreement has been approved by the Fair Work Commission.

Before completing this section, it helps to have:

  • a list of the industries your business operated in
  • the name and details of each Modern Award or enterprise agreement that covered your workers
  • details of any workers on visas, including the visa subclasses held
  • the number of labour hire workers you supplied in the last 12 months
  • how many of those workers were employees, independent contractors, or both
  • information around piecework agreements that you used
  • details of any deductions made from worker payments for accommodation, transport or meals
  • information about incentive payments that you used

LHA will ask you if the nominated officer, a relevant person, or a body corporate of which the relevant person is an officer of has: 

  • been investigated by a regulator, or currently facing proceedings in a court or tribunal in relation to a labour hire industry law, workplace law or minimum accommodation standards
  • been required to notify a regulator of an occupational health and safety incident
  • been subject of a claim for workers compensations or damages under workers’ compensation laws.         

You will be required to upload supporting documents if any of these circumstances apply.

What to expect after lodgement

Once the annual report has been completed and lodged with LHA, there is no need for you to contact LHA about the status of your annual reporting obligations.

If your annual report is incomplete, or you have not provided the relevant documents, LHA will contact you via the LHLO portal. LHA may also need to contact you, or a relevant person, to provide further information relating to the responses provided, through the LHLO portal.

LHA then assesses your annual report in line with the requirements of the Act. This involves a range of checks relating to your business and its relevant persons, and can include consultation with other local, interstate and federal agencies.